Duties and responsibilities

• Assist with weekly new hires, including the review of the documents, following up with the hiring supervisors, reviewing I9’s for accuracy and completeness
• Set up preferred medical providers for pre-employment drug screening and workers comp injuries
• Assist with onboarding and training of new employees
• Assist with collecting enrollment forms from newly eligible employees. Review all incoming insurance sign-ups for completeness and accuracy. Follow up on enrollments that have not been returned.
• Liaise with other departments and/ or functions (Payroll, IT, Operations etc.)
• Produce and assist in analyzing reports as needed for department and at request of others with access to information
• Process invoices received from the vendors (Drug Screening, Applicant Survey)
• Enter data into HR and Payroll systems. 
• Assist in completing various human resource projects and compliance reporting
• Identify and improve process inefficiencies 
• Assist in other various human resource administrative functions including communication and enforcement of Company policies and procedures, organization and completeness of network files, and assistance to project teams, as necessary.
• Implement, update, and enforce policy, procedure, and documentation for accommodations as it relates to employees and subcontractors
• Handle requests for booking hotels and apartments (and the related accounts)
• Track accommodations and code related invoices for Colt Offices, hotels, and apartments
• Assist with facilitating employee allowances and subcontractor SOV deductions as needed
• Oversee company office leases, ensuring rent and related payments are made
• Periodically review practices and compare vendor options for efficiencies and cost
• Oversee the Company Outlook process, making sure employees receive annual reviews
• Track the employee Outlooks
• Track completeness of mandatory trainings, following up with managers and employees who failed to complete the training.
• Maintenance of accurate and complete personnel records and electronic data. Ensure that appropriate rules concerning confidentiality and retention are followed.
• Miscellaneous office work, accounting, and project assistance as needed.

Qualifications

• Strong verbal and written communication skills
• Excellent time management and organizational skills and enjoy working in an ever changing, fast paced environment
• Ability to maintain a high level of confidentiality
• Must have initiative, integrity, strong work ethic and good analytic skills
• Attention to detail, thoroughness, and ability to multi-task
• Computer proficiency
• Proficient with Microsoft Office, specifically Outlook, Excel and Word
• BA or BS and/or HR experience

Additional Position Details

• Full time
• Non-exempt (hourly position)
• 40 Hours Per week, however, occasional additional hours required
• Occasional travel required

Benefits

• Phone Allowance
• Paid time off
• Health, Dental, Vision Plans
• Life/AD&D and disability coverage fully covered by the company
• 401k Plan with match and Roth Plan Option

Please contact careers@coltbuilders.com for more information.