Position: HR Coordinator

Location: 4300 S Congress Avenue, Suite 102, Austin, TX 78745

Job Description:

We are looking for an efficient and detail-oriented Human Resources Coordinator to undertake a variety of HR administrative duties. The ideal candidate will possess excellent people, organizational, and critical thinking skills. This job can be an entry-level position for someone who would love to kick-start their career in HR field. If this is you, please attach your cover letter and in few sentences tell us why are you interested in HR and what makes you a good candidate for this position?

Duties and responsibilities

  • Assist with weekly new hires, including the review of the documents, following up with the hiring supervisors, reviewing I9’s for accuracy and completeness
  • Set up preferred medical providers for pre-employment drug screening and workers comp injuries
  • Assist with onboarding and training of new employees
  • Assist with collecting enrollment forms from newly eligible employees. Review all incoming insurance sign-ups for completeness and accuracy. Follow up on enrollments that have not been returned.
  • Liaise with other departments and/ or functions (Payroll, IT, Operations etc.)
  • Produce and assist in analyzing reports as needed for department and at request of others with access to information
  • Process invoices received from the vendors (Drug Screening, Applicant Survey)
  • Enter data into HR and Payroll systems. 
  • Assist in completing various human resource projects and compliance reporting
  • Identify and improve process inefficiencies 
  • Assist in other various human resource administrative functions including communication and enforcement of Company policies and procedures, organization and completeness of network files, and assistance to project teams, as necessary.
  • Implement, update, and enforce policy, procedure, and documentation for accommodations as it relates to employees and subcontractors
  • Handle requests for booking hotels and apartments (and the related accounts)
  • Track accommodations and code related invoices for Colt Offices, hotels, and apartments
  • Assist with facilitating employee allowances and subcontractor SOV deductions as needed
  • Oversee company office leases, ensuring rent and related payments are made
  • Periodically review practices and compare vendor options for efficiencies and cost
  • Oversee the Company Outlook process, making sure employees receive annual reviews
  • Track the employee Outlooks
  • Track completeness of mandatory trainings, following up with managers and employees who failed to complete the training.
  • Maintenance of accurate and complete personnel records and electronic data. Ensure that appropriate rules concerning confidentiality and retention are followed.
  • Miscellaneous office work, accounting, and project assistance as needed.


  • Strong verbal and written communication skills
  • Excellent time management and organizational skills and enjoy working in an ever changing, fast paced environment
  • Ability to maintain a high level of confidentiality
  • Must have initiative, integrity, strong work ethic and good analytic skills
  • Attention to detail, thoroughness, and ability to multi-task
  • Computer proficiency
  • Proficient with Microsoft Office, specifically Outlook, Excel and Word
  • BA or BS and/or HR experience

Additional Position Details

  • Full time
  • Non-exempt (hourly position)
  • 40 Hours Per week, however, occasional additional hours required
  • Occasional travel required


  • Phone Allowance
  • Paid time off
  • Health, Dental, Vision Plans
  • Life/AD&D and disability coverage fully covered by the company
  • 401k Plan with match and Roth Plan Option

Please contact for more information. 

© 2021 Colt Builders Corp
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